Events Leader

General Summary

The City of South Miami’s Parks, Recreation, and Culture Department seeks an experienced full-time Events Leader to oversee the growing scope and complexity of City events, including permitted external events and film productions. Reporting to the Events and Active Adults Manager, this role is responsible for planning, coordinating, and executing both internal and external events.

The Events Leader will play a key role in delivering high-quality, inclusive, and well-organized experiences that foster community engagement, strengthen partnerships, and advance the City’s mission. The ideal candidate thrives in fast-paced environments, demonstrates exceptional leadership and organizational skills, and ensures seamless event execution through effective logistics management, fiscal accountability, and creative problem-solving.

Supervision Received & Exercised

This position exercises no supervision and works under the general supervision of the Events and Active Adults Manager.

Duties & Responsibilities

 Assist the Events and Active Adults Manager with planning, organizing, and implementing a variety of internal City events, ensuring smooth logistics and execution.

 Coordinate external event permits, including application review, compliance monitoring, and applicant communication.

 Manage event logistics such as venue selection, equipment setup, staffing, and vendor coordination.

 Ensure events are delivered on time, within budget, and in alignment with departmental standards for cost-effectiveness, quality, and inclusivity.

 Collaborate with City staff, vendors, sponsors, community groups, and external partners to leverage resources and ensure successful outcomes.

 Develop event timelines, run-of-show documents, and staffing plans.

 Maintain records, track attendance, evaluate outcomes, and prepare post-event reports.

 Support event promotion by drafting content, coordinating with Communications, and creating basic digital/print materials using tools such as Canva.

 Provide excellent customer service by addressing inquiries, offering guidance, and fostering a welcoming, inclusive atmosphere for all participants.

 Serve as on-site event lead, including evenings, weekends, and holidays as required.

 Ensure risk management, permitting compliance, and safety procedures are followed at all events.

 Perform other related duties as assigned.

Minimum Qualifications Required

 Work closely with the Events and Actives Adults Manager to assist in the planning organization, and implementation of internal City events of various sizes and purposes, ensuring smooth logistics and execution. Bachelor’s degree from an accredited college or university.

 Bachelor’s degree from an accredited college or university.

 Minimum two (2) years of progressively responsible experience in event planning, coordination, or production; municipal or community event experience preferred.

 Strong organizational skills with the ability to manage multiple projects under tight deadlines.

 Excellent written and verbal communication skills with a customer service–focused approach.

 Proficiency in Microsoft Office Suite; familiarity with Canva or Adobe Creative Suite preferred.

 Ability to work evenings, weekends, and holidays as required.

 Proven ability to perform under pressure, exercise sound judgment, and resolve issues in real time.

 Ability to lift up to 50 pounds.

 Valid driver’s license and successful completion of a criminal background check required.

 Bilingual proficiency in English and Spanish preferred.

Knowledge, Skills & Abilities

 Ability to communicate fluently and effectively in spoken and written English.

 Must be computer literate with knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and other similar programs.

 Ability to create simple visual assets using basic graphic design tools (e.g., Canva) to support presentations, social media, and event materials

 Ability to analyze situations quickly and objectively, determining proper course of action.

 Ability to establish and maintain effective working relationships with vendors, contractors, consultants, agency officials, other employees and the general public.

 Ability to meet and deal with the public in a courteous, eloquent and effective manner.

 Ability to perform several tasks at one time.

 Ability to communicate clearly and concisely, both orally and in writing.

 Ability to work evenings, weekends and some holidays, as required.

 Ability to maintain a high level of organization.

 Ability to deal with confidential and sensitive matters and exercise discretion.

 Ability to capture content and support social media efforts.

 Ability and responsibility to effectively work independently, exercise discretion and independent judgment, and maintain confidentiality and professionalism in the execution of duties.

Disclaimer

The City of South Miami provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the City of South Miami complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.