Executive Assistant/Office Coordinator

Job Title: Executive Assistant & Office Coordinator (Bilingual – English/Spanish)

Location: North Miami, FL (Fully In-Office)

Schedule: Monday – Friday, 8:30 AM – 5:00 PM

Salary: Up to $56,000 annually (based on experience)

Employment Type: Full-Time

We are seeking a highly organized, tech-savvy, and dependable Executive Assistant & Office Coordinator to support two members of our executive leadership team. This role is based in our administrative office and will serve as the central administrative and front-office support for executive leadership and staff.

This is an excellent opportunity for a motivated professional with some experience who is looking to grow their career in executive-level support within a collaborative, mission-driven organization.

The ideal candidate is proactive, detail-oriented, bilingual (English/Spanish), professional, and comfortable managing multiple responsibilities in a fast-paced office environment.

Company Description

Akeso Community Health is a community-centered healthcare organization serving North Miami and adjacent areas. We are dedicated to providing inclusive, affirming, and accessible care, particularly for the LGBTQIA+ community, including transgender and gender-diverse individuals. Our services include free STI testing and treatment, comprehensive primary care, HIV care, prevention, and PrEP services, all offered within a patient-centered care model. Committed to health equity, we prioritize dignity, confidentiality, and trust while promoting wellness, prevention, and ongoing support for underserved and marginalized populations.

Key Responsibilities:Executive Support

• Manage and maintain calendars for two executives, including scheduling and prioritizing meetings

• Coordinate internal and external meetings, including board and committee meetings

• Draft meeting agendas and prepare supporting materials

• Take meeting notes and track follow-up action items

• Prepare reports, spreadsheets, presentations, and executive correspondence

• Assist with special projects and administrative initiatives as assigned

Front Office & Guest Support

• Serve as the primary point of contact for admin office, greeting visitors and directing guests appropriately

• Answer and route incoming calls and general inquiries

• Maintain a professional and welcoming reception area

Office Coordination

• Help maintain a clean, organized, and professional office environment

• Monitor and replenish office and kitchen supplies as needed

• Coordinate hospitality for meetings (coffee, water, light refreshments) for executives, staff, and guests

• Organize and maintain digital filing systems (Google Drive and shared folders)

• Run occasional local errands as needed

• Support general office operations and vendor coordination when necessary

Required Qualifications:• 2+ years of experience in an administrative or executive assistant role

• Fluency in both English and Spanish (written and verbal)

• Advanced computer proficiency and strong technical aptitude

• Strong working knowledge of Google Workspace (Google Sheets, Docs, Gmail, Calendar, Drive, Keep)

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)

• Excellent organizational and time-management skills

• Strong written and verbal communication skills

• Professional, polished, and presentable demeanor

• Friendly, outgoing, and customer-service oriented with strong interpersonal skills

• Well-spoken with excellent verbal communication skills

• Reliable transportation

• Dependable, punctual, and professional demeanor

• Ability to handle confidential information with discretion

Preferred Qualifications:• Experience in nonprofit organizations

• Experience supporting board meetings and preparing meeting agendas

• Canva experience for basic design and presentation materials

• Experience with CRM systems (Salesforce or similar platforms a plus)

• Project coordination experience

Benefits:• Health, Dental, and Vision Insurance

• 401(k) with company match

• Paid Time Off (PTO)

• Paid Sick Leave

• Paid Holidays

• Life Insurance

• Pet Insurance

We are seeking a professional who is eager to grow, take initiative, and become a trusted support partner to executive leadership while helping maintain a well-organized and welcoming office environment.

If you are organized, driven, bilingual, and ready to contribute in a collaborative in-office setting, we encourage you to apply.