Maintenance Office Administrator - 159625

Our client in the real estate space is a growing organization with a strong focus on property operations, maintenance efficiency, and team collaboration. They are looking to add a Maintenance Office Administrator to their team.

Salary/Hourly Rate

$48k - $53k Annually (Based on experience)

Position Overview

The Maintenance Office Administrator provides administrative and operational support to the Maintenance department. This role assists with coordinating work orders, scheduling maintenance activities, managing inventory, and serving as a key liaison between management, technicians, vendors, and residents.

Responsibilities Of The Maintenance Office Administrator

• The Maintenance Office Administrator will review, assign, and track maintenance work orders.

• Coordinate preventative and corrective maintenance scheduling.

• Maintain accurate maintenance logs, inventory records, and reports.

• Order and track tools, materials, and supplies.

• Assist with vendor coordination, quotes, and scheduling.

• Serve as a central point of contact for maintenance-related communication.

• Support emergency maintenance coordination and follow-up.

• The Maintenance Office Administrator will assist with compliance, inspections, and safety documentation.

Required Experience/Skills for the Maintenance Office Administrator:

• 3 - 5 years of experience in maintenance coordination, facilities support, logistics, or building supply.

• Experience with work-order or maintenance software.

• Strong organizational, administrative, and follow-up skills.

• Ability to multitask in a fast-paced environment.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office or Google Workspace.

Preferred Experience/Skills for the Maintenance Office Administrator:

• Knowledge of building systems (HVAC, plumbing, electrical, carpentry).

• Experience in residential, multifamily, or commercial property environments.

• Bilingual in Spanish is a plus.

Education Requirements:

• High school diploma or GED is required.

• Associate's degree is preferred.

Benefits:

• Health, dental, and vision insurance.

• Paid time off and holidays.

• 401(k) or retirement plan.

• Training and certification support.

• Professional growth opportunities.

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As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

Position ID: 159625