Grant Administrator I - 536167
Florida International University · Miami, FL Verified
Job Description
About FIU
Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.
Job Summary
The Grant Administrator I, under the direction of the Associate Director of Research Administration, Pre- Award, assists in matters pertinent to the administration of grants regarding pre-award processes for the College of Engineering and Computing. Works with Principal Investigators (PIs) to prepare competitive grant and contract proposals, ensuring compliance with sponsor, federal, state, and university requirements. Collaborates with PIs and the Office of Research & Economic Development (ORED) to facilitate accurate submissions, complete budgets, and proper documentation for pre-award requirements.
• Assists the Associate Director of Research Administration, Pre-Award in all matters related to the preparation, review, and submission of grant proposals within the College of Engineering and Computing.
• Provides routine guidance to faculty and research staff on proposal preparation requirements, sponsor guidelines, internal deadlines, and university procedures.
• Reviews proposal narratives, budgets, budget justifications, and supporting documentation for accuracy, consistency, and compliance with sponsor and University policies.
• Coordinates with faculty, staff, and ORED to facilitate submission, budget review, compliance checks, and other pre-award functions.
• Maintains confidentiality of information involving research grant activities, including sponsor-specific requirements and faculty submissions.
• Applies sponsor regulations, funding announcements, and federal/state guidelines to ensure accuracy and compliance in proposal submissions.
• Assists PIs with identifying required proposal components and ensures proper formatting, documentation, and certifications are included.
• Monitors and maintains records of proposal submissions, deadlines, and sponsor communications; prepares regular updates for the Associate Director and faculty as needed.
• Reviews expenditure-related documentation connected to pre-award cost-sharing or commitments to verify compliance with sponsor, state, and University requirements.
• Communicates with ORED to track proposal status, resolve issues, and ensure timely completion of sponsor requirements.
• Recommends and applies established procedures for proposal preparation to improve efficiency, completeness, and compliance.
• Provides assistance on multi-investigator or departmental proposals by coordinating routine information and required documents.
• Remains current with sponsor updates and pre-award requirements by attending training sessions and applying knowledge to proposal preparation.
• Performs other related duties as assigned or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Notarizes research-related documents, including but not limited to patent applications and affidavits, ensuring completeness and accuracy.
Minimum Qualifications
• Bachelor's degree and one (1) year of related experience; OR five (5) years of related experience ; OR an equivalent combination of relevant education and/or experience.
Job Category
• Administrative
Advertised Salary
$56,014.60 - $58,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Pre-Employment Requirements
• Criminal Background Check
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".
FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.
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About Florida International University
FIU is Miami's public research university. Offering bachelor's, master's and doctoral degrees, both on campus and fully online. FIU is worlds ahead in its service to the academic and local community. Designated a Preeminent State Research University, FIU emphasizes research as a major component in the university's mission. The Robert Stempel School of Public Health and Social Work and the Knight Foundation School of Computing and Information Sciences' Discovery Lab, are just two of many colleges, schools and setting new standards through research initiatives. For more than 50 years, FIU has positioned itself as one of South Florida's anchor institutions by solving some of the greatest challenges of our time. We are dedicated to enriching the lives of the local and global community. With a student body of more than 54,000, we are among the largest universities in the nation and have collectively graduated more than 330,000 alumni, 165,000 of whom live and work in South Florida.