Conference Event Coordinator

HOW TO APPLY

Click the "Apply" button above or follow this link to review and respond to our questionnaire:

https://finsight-group.notion.site/17b0fc8b26fe81dfb3a6c8c048e8f86a?pvs=105

COMPANY OVERVIEW

FINSIGHT (www.finsight.com) is a financial technology company that creates high-reliability software (as a service) providing unparalleled visibility with actionable insights into capital markets. We serve thousands of the leading institutional investors, investment banks and corporations across the globe. Every day, we set out to design innovative solutions, backed by fanatical support, that streamline critical workflows and enable our clients to leverage their most valuable data. Our applications streamline workflows that facilitate hundreds of billions of dollars worth of capital markets activity.

We are headquartered in New York City with offices in Miami, London, Singapore, Kyiv, Hong Kong, and Manila. We are a friendly, close-knit team of motivated and open-minded individuals committed to personal development, solving real problems and delivering excellent products and services to our clients.

Evercall (www.evercall.co) by FINSIGHT is a premium virtual events service that provides best-in-class execution backed by fanatical 24x7 support of high-profile telephonic and webinar conferences in capital markets and corporate finance. We specialize in financial services and have executed hundreds of global investor calls, earnings calls, analyst calls, corporate announcements and “town halls” for many of the largest corporations in the world.

ROLE OVERVIEW

As a Conference Event Coordinator at Evercall, you will be responsible for the seamless execution of virtual events for high-profile clients in capital markets and corporate finance. You will coordinate all aspects of the event, from planning to post-event analysis, ensuring best-in-class service throughout. We are looking for someone with a passion for live events, who thrives in dynamic environments, and enjoys bringing together all the elements that create a successful event experience.

Responsibilities

Event Planning and Logistics

• Book, build, and circulate event details for clients.

• Conduct dry runs and technical rehearsals with stakeholders.

• Manage communications with clients and the stakeholder team.

• Oversee and moderate live virtual events, including audio, video, and hybrid formats.

• Moderate Q&A sessions and facilitate content sharing (video playback, presentations, etc.).

• Ensure all aspects of the event run smoothly, including internal and external communications.

Event Production

Audio Events

• Operate and manage audio-only conferences, making key announcements and introducing speakers.

• Moderate and facilitate audio Q&A sessions, ensuring smooth transitions between participants.

• Ensure high-quality audio recording of events, and manage file capture for later replay or distribution.

• Edit and produce audio replays, ensuring clarity and professional sound quality.

Video Events

• Set up and manage video conferencing tools, ensuring all visual elements (video playback, presentations, sizzle reels, etc.) run smoothly during the event.

• Monitor and facilitate video Q&A sessions, moderating participation from attendees.

• Oversee live video recording to capture the event for replay, ensuring both video and audio components are of the highest quality.

• Edit and produce video replays, including tasks like trimming, syncing audio, and ensuring professional presentation for on-demand viewing.

Operational Support

• Collaborate with global Evercall teams in London, USA, Hong Kong, and the Philippines to ensure service excellence.

• Master our event toolsets, including Zoom Webinar, Teams Webinar, and Webex Webinar, ensuring optimal use during events.

• Troubleshoot issues with platform vendors as needed.

• Assist in pre-and-post event data entry and data verification.

• Support the training and onboarding of new hires.

• Assist in transcription verification.

WHAT YOU BRING

• A Problem-Solver's Mindset: You don't just fix issues, you pursue them. You're energized by diagnosing root causes, untangling complex situations, and ensuring no detail is overlooked. You stay composed under pressure and approach every challenge as a chance to improve outcomes.

• Performance-Driven: You take full ownership of your responsibilities and are motivated by doing excellent work. You're the kind of person who steps up when needed, takes initiative, and supports the team with a can-do attitude.

• Self-Motivated & Goal-Oriented: You operate with a sense of purpose, stay focused on outcomes, and consistently move work forward without needing to be micromanaged.

• Clear & Confident Communicator: You communicate thoughtfully and professionally, whether you're coordinating behind the scenes or presenting in front of clients or live audiences.

• Meticulous About Details: You understand how important accuracy is in live environments. You catch the small things others might miss and take pride in delivering polished, reliable work.

• Adaptable & Quick to Learn: You're open to feedback, comfortable navigating change, and always looking for ways to grow your skills and expand your impact.

• Customer-Focused: You're responsive, thoughtful, and take pride in delivering an excellent experience for clients and attendees; always going the extra mile to make things run smoothly.

• Technically Capable: You're proficient in Excel and familiar with video/audio editing software. Experience with Zoom Webinar, Webex Webinar, or Teams Webinar is a plus, as is exposure to live production environments.

• Multilingual is a Plus: Fluency in French or German is an asset as we work with clients across regions.

• Experience Welcome, Drive Essential: Two years of experience in a fast-paced environment is preferred, but we're open to recent graduates who demonstrate strong potential and a growth mindset.

SHIFT AVAILABILITY

• 9AM to 6PM ET, Monday to Friday

LOCATION

• Waterford Business District, Miami

COMPENSATION

• Base Salary: $45,000

• Developmental Objectives Based Salary Bump: Up to $2,000

• End of Year Discretionary Bonus

BENEFITS

• 15 days (3 weeks) of paid vacation

• 5 days of sick leave

• Comprehensive medical, dental, vision, and life insurance

• 401(k)

• Fully-stocked snack room

Office Amenities Included

• Covered Parking

• Fitness Center

• Bike share

• Shuttle to food options

• Lakeside views

*This is an in-office position