Payroll Coordinator

"Starting rate: $20 per hour

Long-term employment with opportunities for growth.

We offer excellent benefits including:

401(K) Retirement Saving Plan w/ Employer Match

Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)

Tuition & Certification Reimbursement

Paid Time Off – (15 Days; prorated before 1st year)

Parental Leave

Paid holidays

POSITION SUMMARY:

This position is responsible for coordinating the payroll processing, reporting, and administrative support of day-to-day payroll functions with an emphasis on compliance. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION:

Please note applicants out of the geographic region for the position applied will not be considered.

QUALIFICATIONS:

Required

Strong mathematical and logic skills to include number knowledge, counting, computation, and reasoning utilizing algebraic expression.

Ability to perform payroll functions within two months of employment upon completion of on-the-job training.

Intermediate to Advanced skills in programs such as MS Word, Excel, and Outlook. (must be able to learn if statements, complex formulas, vlookups, countifs, conditional formatting, and pivot tables)

Must have intermediate to advanced communication skills (speak, read, and write) in English in a business environment in order to communicate at different levels throughout the organization and with exterior organizations, etc.

Must have the ability to speak, read, and write in Spanish.

Possess organizational and time management skills with the ability to prioritize and be detail-oriented

Possess high energy level, comfortable performing multifaceted projects in conjunction with normal activities

Ability to work independently with limited supervision, multi-task, and possess strong initiative

Ability to establish and maintain effective working relationships with customers, vendors, and fellow employees

Ability to think logically, establish and follow procedures, instructions and make sound decisions

Ability to exercise independent judgment within established systems and procedures

Ability to work extended hours, holidays, and/or weekends as needed

Preferred

Three (3) years of current experience working with payroll at a mid-to-large sized company.

Knowledge of State and Federal guidelines pertaining to payroll.

Experience working with ADP system, Access, PowerPoint, and/or Publisher

DUTIES AND RESPONSIBILITIES:

Primary

Assist with the processing of payroll (time and attendance) activities.

Responsible for all system entries to include new hires, terminations, status changes, deduction orders (i.e. child support, garnishment, tax levy, etc.), work actions, awards, etc.

Prepare spreadsheets for payroll review process.

Process payroll adjustments, and audit bi-weekly payroll closing files

Complete verification of employment requests.

Attend to departmental visitors, handle PTO-related requests, and prepare compensation histories as needed

Assist and support HR and upper management to ensure that policy is applied consistently

Prepares reports by collecting, analyzing, and summarizing data and to show labor costs and employee productivity trends.

Secondary

Stay abreast of and changes in applicable payroll laws

May assist with managing employee personnel records

May assist employees with health and wellness benefits program which includes health, dental, short and long-term disability, and 401K plan, as well as assist coordinating company events.

Provide coverage in the Executive office and Reception as needed

Perform additional related duties as assigned

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to sit and use his/her fingers

The employee frequently is required to talk and/or hear

The employee is interchangeably required to sit, stand, and walk

The employee must occasionally lift and/or move up to 10 pounds

Ability to communicate (read and write) effectively in a business environment

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus

SAFETY REQUIREMENTS:

Report safety hazards

Immediately report incidents involving injury, illness, or property damage

Wear protective PPE (Personal Protective Equipment) as instructed or necessary

Comply with all company safety policies, procedures, and rules

Refuse any unsafe task or operation

Participate in safety meetings and training

Be constantly aware of their personal safety and that of their coworkers

SUPERVISION RECEIVED AND EXERCISED:

Reports directly to the HR Regional Manager and indirectly to the HR Director. This position does not exercise supervision over any position.

CONDITIONS:

Indoors office, controlled temperature environment.

The noise level in the work environment is usually moderate due to telephones and employees that approach the department.

DISCLAIMER:

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

We are an Equal Opportunity Employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to accommodations@seaboardmarine.com"

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