House Manager/Personal Assistant - Miami, FL

Title: House Manager

Client: Private Family Office

Location: Coral Gables-Coconut Grove, FL area (On-site, 5 days per week; start time 8:00 AM, must be flexible after hours and on weekends)

About the Role:

Our client, an UHNW family in Miami, is seeking a House Manager / Personal Assistant to oversee daily household operations and provide comprehensive support to the principals and their family. This is a hands-on role that requires excellent organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Provide day-to-day personal and administrative support to the principal and family.

• Manage complex calendars, inboxes, appointments, and family scheduling.

• Oversee household operations, including supervision of two housekeepers and coordination with vendors and maintenance staff.

• Handle travel logistics—private aviation, commercial and charter bookings, hotels, ground transportation, and detailed itineraries.

• Execute errands, shopping, packing/unpacking, and general household organization.

• Coordinate and track household expenses, invoices, and budgets.

• Assist with hosting and event coordination for family gatherings or dinners.

• May involve picking up children from time to time.

Qualifications:

• Fluency in Spanish required.

• Tech-savvy and comfortable learning new systems required; experience with SharePoint and Monday.com preferred.

• Highly organized, proactive, and discreet.

• Must be based locally in Coral Gables or nearby; role is fully on-site with flexibility as needed.

Schedule:

• Monday-Friday, starting at 8:00 AM.

• Presence required for household staff arrival and daily operations.

• Must be flexible to work weekends on occasion

If this sounds like a fit, please submit your resume for consideration!

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