Admin Coordinator

• Operations & Workplace Efficiency

• Design and implement effective visual signage and labeling to support 5S and workplace organization.

• Create clear, engaging, and visually consistent presentations for site leadership and cross-functional audiences.

• Develop dashboards and reports with a focus on visual storytelling, ensuring insights are easy to understand and actionable.

• Apply principles of visual management to improve workplace communication and employee engagement.

• Oversee office clear-outs and relocation support at sites where leases are ending, ensuring compliance with company policies.

• Partner with facilities, IT, and cross-functional teams to drive smooth space transitions.

• Analytics & Digital Tools

• Develop and maintain dashboards and reports using Power BI and Power Platform (Power Automate, Power Apps).

• Use advanced Excel (pivot tables, formulas, data modeling, macros) for reporting, data analysis, and problem-solving.

• Consolidate operational and performance data to provide insights for decision-making.

• Support leadership in creating strategic presentations with a strong data-driven foundation.

• Office Coordination

• Provide Office assistant support, including calendar management, meeting preparation, and expense processing.

• Draft and review correspondence, reports, and communication materials.

• Support leadership reviews, site visit preparation, and cross-functional projects.

• Handle confidential information with discretion and professionalism.

• Site Cross-Functional Projects

• Support leadership reviews, site visit preparation, and cross-functional projects.

• Draft and review correspondence, reports, and communication materials.

• Provide Office assistant support, including calendar management, meeting preparation, and expense processing.

• Handle confidential information with discretion and professionalism.

Qualifications

• Bachelor's degree preferred (Operations, Business, Engineering, IT, or related field).

• 5+ years of experience in a hybrid role spanning operations, analytics, and executive support.

• Hands-on experience with 5S or Lean methodologies; comfortable leading small teams in execution and may need to do light 5S hands on work

• Strong expertise in Excel (advanced functions, pivot tables, data analysis).

• Proficiency with Power BI and Power Platform (Power Automate, Power Apps).